During that 30 days, however, you can restore the user's account, and gain access to their content. After you delete an employee's account, the content in their OneDrive and Outlook is retained for 30 days.

If you only remove a user's license but don't delete the account, the content in the user's OneDrive will remain accessible to you even after 30 days.īefore you delete the account, you should give access of their OneDrive and Outlook to another user. Step 4 - Give another employee access to OneDrive and Outlook data If you have customers or partners still sending email to the former employee's address, this gets them to the person taking over the work. This lets you keep the former employee's email address active. Step 3 - Forward a former employee's email to another employee or convert to a shared mailbox This is useful for the person who is going to take over the employee's work, or if there is litigation.

Step 2 - Save the contents of a former employee's mailbox This blocks your former employee from logging in to Microsoft 365 and prevents the person from accessing Microsoft 365 services. Step 1 - Prevent a former employee from logging in and block access to Microsoft 365 services Although we've numbered the steps in this solution and you don't have to complete the solution using the exact order, we do recommend doing the steps this way.

How to deactivate microsoft office